If your organization comprises more than a few individuals, you will probably use your own email domain with email addresses such as 'email@example.com'.
In this case, you can use StayPrivate directly from your own email account. All you need to do is to follow the instructions below to add a rule to your email server to route emails securely via StayPrivate.
You can still use the StayPrivate web and mobile apps, but the advantage of a server-level integration is that it enables you to use your existing email clients to send secure emails, making it even easier to use and roll out StayPrivate across your organization.
See below for instructions on how to integrate StayPrivate with Office 365 and G Suite. For Microsoft Exchange Server, navigate to the EAC and follow the Office 365 rules below. For assistance with other email servers, get in touch with us at firstname.lastname@example.org.
These instructions describe how to use the Office 365 Exchange Admin area to put in place a server-level rule so that all emails containing the keyword '#stayprivate' are sent securely. You can create and combine a range of different rules using the Exchange Admin area. And for more complex rules, it may be easier to use Exchange Online Powershell. There is an example further below.
It is also possible to add rules so that emails sent to certain domains are always private. Simply add a new rule (Step 3 above) and under '*Apply this rule if...' select 'The recipient address matches...' then add domains. For example, you could add several patterns covering some of the most popular free personal email domains: @gmail. @outlook. @hotmail. @yahoo. @aol. @mail. @icloud.
You can add each domain separately. Alternatively you can make use of Exchange Online PowerShell to add a rule directly:
These instructions describe how to put in place two different types of rule: the first ensures that all emails containing the keyword '#stayprivate' are sent securely; and the second ensures that all emails sent to free webmail accounts* are sent securely. You can easily combine these rules and add more of your own.
* This rule uses the domain names of the top 96 free global webmail providers. Our experience is that this list is normally sufficient, but if some of your recipients do use other providers, simply add those too. If you need any help, please contact us at email@example.com.